August 2025 Minutes
A Meeting of Dunholme Parish Council took place on Monday 11th August 2025 in the Jubilee Room of the Village Hall.
Present: Cllrs A Pache (Chair), P Cutter, P Firth, Mrs C Forrester and Ms J Guest
Clerk: Mrs L Richardson
25/08/01 Chairman’s remarks
Welcome to the meeting. Thanks were given to the Councillors for their involvement in the review and circulating of the referendum date leaflets.
25/08/02 To receive apologies and reasons for absence
Proposed Cllr Cutter, seconded Cllr Mrs Forrester and agreed by all to accept apologies and reasons for absence from Cllr Ms Keetley.
The Clerk will request confirmation from LALC regarding best practise to acknowledging/approving apologies and reasons for absence.
25/08/03 Disclosure of pecuniary interests
None
25/08/04 Notes of the meeting held on Monday 30th June 2025 to be approved and signed as minutes
Proposed Cllr Ms Guest, seconded Cllr Firth and agreed by all to approve the minutes of the last meeting as a true record of events.
25/08/05 Accounts and Finance
a) To approve the amended 2025-26 budget to include costs of purchasing land on Market Rasen Road
Proposed Cllr Mrs Forrester, seconded Cllr Firth and agreed by all to approve the amended budget for 2025-26 to show the income of the loan and expenditure, together with the loan repayments.
b) To approve loan repayments for the loan being requested to purchase land on Market Rasen Road
25/05/04b minute states - Proposed Cllr Pache, seconded Cllr Ms Keetley and RESOLVED by all to seek the approval of the Secretary Estate of Housing, Communities and Local Government to apply for borrowing approval for the sum of £60,000 over the borrowing term of 10 years for the purchase of land off Market Rasen Road for the provision of allotment and off road cycle track. The approximate cost will be £6000 per annum.
It is not intended to increase the precept for the repayment of the loan.
The loan repayment amount each annum will actually be in the region of £9,000.Proposed Cllr Mrs Forrester, seconded Cllr Firth and agreed by all to approve payment of the annual loan repayments of approximately £9000.The initial payment due this financial year will be made from reserves held – this was added to the earmarked reserves list and approved.
c) To discuss and take any necessary action regarding funding sources from WLDC
An email has been sent to WLDC to see if they have any funding sources available for the proposed allotment area.
d) To review reserved funds and take any necessary action
Proposed Cllr Cutter, seconded Cllr Firth and agreed by all to make the following amendments to the earmarked reserves list:-
Parish Council office will be amended to the village hall feasibility fund as the Parish Council are no longer looking to purchase a site for a Parish Council office.
An earmarked reserve for the PWLB loan repayment was added for £9,000
An earmarked reserve for the creation/maintenance of land at Market Rasen Road to create allotments and off road cycle track was added for £25,000.
An earmarked reserve for the creation/maintenance of a sensory garden at the Honeyholes Lane play area was added for £5,000
e) To approve Clerk's annual pay increase inline with NALC guidance
Proposed Cllr Ms Guest, seconded Mrs Forrester and agreed by all to approve the Clerks pay increase and associated back pay to 1st April 2025.
f) To approve the current financial statement
Proposed Cllr Ms Guest, seconded Cllr Cutter and agreed by all to approve the current financial statement to 31.07.2025, including income, expenditure and bank reconciliation.
The current account balance at 31.07.2025 was £174,839.85
g) To approve the payment of accounts
Proposed Cllr Firth, seconded Cllr Cutter and agreed by all to make the following payments:-
25/08/06 Parish Council Building and Assets:-
a) To receive an update on the village hall and Bowls Club improvement progress
All necessary reports and application forms have now been completed, and the planning application will be submitted to WLDC.
b) To discuss and take any necessary action regarding an email received from Dunholme Outdoor Bowls club regarding potential improvements to the site
Proposed Cllr Mrs Forrester, seconded Cllr Cutter and agreed by all to approve the proposal of the installation of a 2nd toilet within the Outdoor Bowls Club site. Part of the fencing will need re siting and this was also approved.
25/08/07 Policies and Governance
a) To receive an update on the Neighbourhood Plan referendum and next steps
The Neighbourhood Plan Referendum was approved by vote on 24th July 2025.
This will now be put before the WLDC committee on 8th September 2025 for their approval and finally being officially adopted.
b) To review and approve the GDPR compliance checklist
Proposed Cllr Ms Guest, seconded Cllr Mrs Forrester and agreed by all to approve the reviewed GDPR compliance checklist. The Clerk will provide an electronic copy for Councillors to complete to ensure up to date copies are held.
c) To review and approve the Data Breach policy
Proposed Cllr Mrs Forrester, seconded Cllr Ms Guest and agreed by all to approve the reviewed the Data Breach policy.
d) To review and adopt a Training and Development policy
Proposed Cllr Ms Guest, seconded Cllr Firth and agreed by all to adopt the training and development policy.
25/08/08 To discuss and make any comments on planning applications received:-
WL/2025/00720 – 2 Wentworth Drive - Planning application for single storey extension - No comments to make.
WL/2025/00739 – Land at Dunholme Road, Scothern - Planning application for solar photovoltaic (PV) farm development along with continued agricultural use, ancillary infrastructure, underground cabling and grid connection, and security fencing, landscaping provision and ecological enhancements – No comments to make
25/08/09 To receive an update regarding sustainability within the village
Cllr Ms Guest gave the following update:-
- The application for further hedging has been approved and delivery will be either November or early 2026.
- A litter pick for Dunholme will be arranged for towards the end of September.
- An email has been received regarding a donation of fruit trees. It was agreed by all to apply for some trees to plant in the green open space at the rear of Manor Farm/Ashing Lane.
- Local garden centres will be contacted to see if they can donate any bulbs to the area.
25/09/10 Village Maintenance
a) To discuss and take any necessary action regarding village maintenance needed around the village
- Complaints from residents have been received regarding Monckton Way green space having children’s play equipment on it - the Parish Council will contact the owners and request the items be removed.
- The Clerk will chase up Wicksteed regarding the flooring at Honeyholes Lane.